Oracle iSupplier Portal: Real-Life Usage in Procurement

 

1. Purchase Order (PO) Collaboration

- Suppliers can view and confirm purchase orders (POs) online.
- They can request changes to quantity, price, or delivery dates.
- Partial shipments can also be proposed by suppliers.

Example: A supplier logs into the portal, sees a new PO, confirms it, and requests a delivery date change.

2. Shipment Management

- Suppliers submit Advance Shipment Notices (ASN) to notify buyers about shipments.
- Advance Billing Notices (ABN) can also be sent along with ASN for early invoice processing.

Example: A supplier sends an ASN and ABN before dispatching goods, helping the buyer prepare for receiving and payment.

3. Invoice and Payment Tracking

- Suppliers can create and submit invoices online.
- They can check the status of their payments at any time.

Example: A supplier sees their invoice has been approved and scheduled for payment next week.

4. Inventory Management

- Vendors can manage inventory at the buyer’s site using Vendor Managed Inventory (VMI).
- Consigned Inventory allows suppliers to retain ownership until items are used.

Example: A supplier keeps stock at a buyer's warehouse and gets notified when it runs low.

5. Supplier Profile Management

- Suppliers can update their contact info, tax details, and certifications.
- They can manage user access for their team members.

Example: A supplier updates their GST number and adds a new contact person.

6. Communication and Collaboration

- Suppliers receive real-time alerts for new orders and changes.
- Files like product specs and agreements can be exchanged online.

Example: A supplier is notified of an urgent PO and sends back the signed terms through the portal.

7. Improved Accuracy and Efficiency

- Automation reduces manual work and errors.
- All information is centralized and easily accessible.

Example: No need to call or email—the supplier finds PO, ASN, and payment info in one place.

8. Internal View Usage for Buyers

- Buyers can use 'Internal View' to monitor all supplier transactions.
- It helps with auditing, tracking acknowledgments, and ensuring compliance.

Example: A buyer checks if a supplier acknowledged a PO and submitted an ASN as expected.